When it comes to planning an event there are two options. Option one is for you to book the venue, arrange for caterers, decoration, entertainment and many more. Yes, it is tedious, tiring, and you may end up paying a lot more!
Another option is for you to pay someone to handle everything for you. These people are called event planners. As there are many factors that come into play when planning for an event every company charges you differently. There is no fixed rate in this industry. In this article we will share with you all about event planners.
Event planners handle and coordinate small or large personal or corporate events such as festivals, ceremonies, weddings, formal parties or concerts. They have to study all about the brand to understand their target audience, plan the event concept and coordinate the technical aspects that make up the event before actually launching the event.
The event planning includes:
- Venue selection
- Coordinating transportation
- Event Security
- Emcees or entertainers
- Emergency Plans
Each event is different as well as the planning and execution of the event, each event requires different things based on the type of event.
Firstly before choosing and deciding on an event planning service it is important to do your research on the company to check for their reputation. It is good to know all about them so that you know how they work and if there is any negative comments or feedback about them. They should have good relationships with vendors and no negative comments and multiple successful event runs.
Event planning services do not come at a cheap price however in general the more you pay the better the quality of the event. The current market price can range from SGD$2500 to SGD$500,000, depending on your requirements the value will change as well as base on the company that you decide to go with.
Why do people suggest that you get a party planner? Well imagine you are inviting 30 kids to your kid’s birthday party, you could pay a little extra and get someone to handle the catering, decorations, set up, entertainment and the clean up while you can continue to do your things, wouldn’t it be easier. Before deciding on an event planning service, get a rough estimate on how much it would cost and whether it would fit your budget.
Benefits of hiring someone to plan your event
Planning an event can be extremely stressful as there are many things that need to be taken care of. However most people don’t even get the thought of hiring an event planner. An event planner is more affordable than you actually think. They can plan any type of event:
- Children birthday parties
- Corporate events
- Holiday events
- Graduation parties
No matter what your event may be, hiring an event planner comes with multiple benefits.
- Help with the event planning details
They will help you find and set up the location, seating arrangements, catering and entertainment needed to make your event unique and a smooth production without any hassle, whether if it is a small or large events. They are professionals who are experts in coordination and with the experience they have they will be able to know about all the key details to consider even if you don’t remind them.
- Time saving and stress free
Event planning can feel like a full time job due to the time you are required to spend including the stress you will go through. Engaging with an event planning service will help to take the pressure off you and then you can spend your free time on other things. Instead of handling and ensuring that everything is running smoothly on your own, these event planner company will take charge of creating an event plan for you, coordinating with the vendors, sending your invitations, and handling the coordination of the event on the day itself.
As event planners are known in the industry, they highly likely have many contacts and have the capability of getting you discounts to save you money through the industry discounts and vendor relationships, usually around 10 percent or more.
- You decide on the help
You have the option of choosing what you want the event planners to oversee, they don’t have to oversee and handle everything if that is not within your budget. If you require only minimal help, you can consult and find an event planning service that is able to charge you on an hourly basis. You can get them to help you with maybe the theme and decoration while you handle and take care of the other components. For larger events with a bigger crowd, you could get them to handle the vendor contracts, handle the caterer, coordinate the venue and book entertainment. While you can deal with invitations, decorations and the logistics for the day of the event.
If you want everything off your plate so that you can be free to continue with anything that you wish to do and have the event planners to handle everything else it is also possible. You just need to find an event planner to take care of every detail; arranging the caterers, entertainment, venue, decoration, setup and cleanup. Yes, getting an event planner to handle everything costs more, but the only thing you will need to do is tell the planner what you want and how you want the event to proceed while helping to make decisions.
These types of events have grown in popularity over the last few months and they definitely are not going away anytime soon. Hence we encourage you to start rethinking your event formats and get on board with the current virtual trends. One of the main pros of hosting events online is that there is no need to worry about venue or travel costs. Which highly suggests that they are much more cost effective than physical events. However it is still extremely important that you stick to your budget as you would not want any last minute disruptions due to any unexpected costs at the last minute.
Planning a virtual will require you firstly identify the type of event you are planning to host and this will also determine the type of platform you will need. As per with physical events, virtual events are also unique. You will get to decide how you want it to be customised exactly to the way you want it to be and what your budget is able to afford.
To sum up this article, there is no fixed price as all event planner charge different prices. We highly recommend you to do the necessary research and gather information before choosing your event planner. And ensure that everything is within budget as this will help to prevent more problems from showing up. We hope this article has clarified your doubts that you may have had regarding event planning services.